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Privacy Policy

Effective Date: October 1, 2024

At the Rootlum Heritage Foundation ("Rootlum," "we," "us," or "our"), we are deeply committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you visit our website, contribute to our open-source digital heritage databases, or interact with our community platforms.

1. Information We Collect

We may collect the following types of information:

  • Information You Provide: Name, email address, institutional affiliation, and any other details you provide when creating an account, subscribing to our newsletter, submitting a heritage site, or making a donation.
  • Contribution Data: Photographs, research, 3D scans, and context you upload to the platform. By nature of our open-source mission, this content is intended for public display.
  • Automatically Collected Information: We may collect standard technical data such as your IP address, browser type, and interaction metrics to help us optimize the platform experience.

2. How We Use Your Information

We use the information we collect to:

  • Operate, maintain, and secure the Rootlum platform.
  • Attribute digital heritage contributions to the correct researchers and submitters.
  • Process donations securely (handled by our third-party payment processors).
  • Send periodic updates, newsletters, and administrative communications (you can opt out at any time).

3. Data Sharing and Open Access

Rootlum is fundamentally an open-access initiative. The heritage data (images, texts, 3D models) you contribute will be shared publicly under Creative Commons licenses unless stated otherwise. However, we never sell your personal account information (such as your private email or payment details) to third parties.

4. Your Rights

Depending on your location (e.g., under the GDPR or CCPA), you may have the right to access, correct, or delete your personal data. You may also request to have your name obfuscated from public contributions if you require anonymity due to the sensitive nature of certain at-risk heritage sites.

5. Contact Us

If you have any questions or requests regarding this Privacy Policy, please contact our Data Protection Officer at:

Email: privacy@rootlum.org
Address: Rootlum Heritage Foundation, 123 Preservation Way, London, UK